Upload & Submit Evidence

This guide explains how to add evidence to your portfolio, attach files and submit your work for assessment.

• Adding evidence to a plan
• Adding evidence without a plan
• Attaching files
• Submitting evidence for assessment
• Removing files

1. Adding evidence to a plan

1. Click the Plans tab.
2. Click a plan. If you haven't accepted it yet, click Accept.
3. Select an evidence item. If there isn't one, click Add Evidence Type.
4. On the right, choose the evidence type you want to prepare, add a short description if needed, then click Save.
5. Click the button to start your evidence. Depending on the evidence type, this will be Prepare Written Evidence, Prepare, Begin Online Test or Answer Questions.
6. Prepare your evidence, and click Save and Close to save your work.
7. To link your evidence to units, click Link Evidence. You can link one piece of evidence to as many units as you need.

Can't see a Prepare or Answer Questions button? Your portfolio may be set up for offline evidence. Please message your assessor, who can ask your centre to switch it to online.

Copying and pasting text

If you paste text from another program, such as Word, use Paste as Plain Text. This lets your text fit the screen properly, instead of keeping the line breaks and formatting from the original.

2. Adding evidence without a plan

This option depends on your centre's settings. If you can't find it, please contact your centre.

1. Click the Evidence tab.
2. Click Add Evidence Type.
3. On the right, choose the evidence type you want to prepare, add a short description if needed, then click Save.
4. Click the button to start your evidence, such as Prepare Written Evidence, Prepare, Begin Online Test or Answer Questions.
5. Prepare your evidence, and click Save and Close to save your work.

3. Attaching files

1. Open the evidence and click Files.
2. Click Choose Files and select the file or files you want to upload.
3. Click Add to upload them.
4. Click Close when you've finished.

• File size: each file can be up to 75 MB, unless your centre has a larger file size subscription.
• Number of files: there's no limit.

To change the order of your files, see Reorder Files.

4. Submitting evidence for assessment

You can submit your evidence whenever it's ready.

1. Click Submit Now For Assessment.
2. Complete the declaration confirming your work is your own, including any use of AI. If you used any sources or references, add them in the space provided.
3. Scroll to the bottom and click Submit.

You'll return to your evidence, and its status will show as Presented.

Need to make a change? Click Undo Evidence Submission to get your evidence back. You can only do this before your assessor starts assessing it. After that, you can only make changes if your assessor asks you to.

After assessment

You'll be told when your assessor's feedback is ready. Open the evidence, read the feedback and click Accept at the bottom. Your progress will then update.

5. Removing files

You can delete a file you uploaded if:

• you hold the evidence, and its status is Preparing or Action Required, and
• the file isn't locked. A locked file shows a closed padlock icon.

You can't delete files uploaded by other people.

1. Open the evidence and click Files.
2. Click the X next to the file.
3. Click Close.

Note: Deleted files can't be recovered.

For assessors, IQAs and administrators: locking files

You can stop a candidate deleting a file they've uploaded, for example to keep it for audit. Open the evidence, click Files, then click the padlock icon next to the file to change it from file not protected from deletion to file protected from deletion. You can lock files at any time.

Related articles

• Welcome To Your Online Portfolio
• Accepting Plans
• Reorder Files